Enterprise Resource Planning Software--Ongoing Maintenance Cost Benefit Analysis Net Present Value (NPV) / MBA Resources

Introduction to Net Present Value (NPV) - What is Net Present Value (NPV) ? How it impacts financial decisions regarding project management?

NPV solution for Enterprise Resource Planning Software--Ongoing Maintenance Cost Benefit Analysis case study

At Oak Spring University, we provide corporate level professional Net Present Value (NPV) case study solution. Enterprise Resource Planning Software--Ongoing Maintenance Cost Benefit Analysis case study is a Harvard Business School (HBR) case study written by Mike Canniff. The Enterprise Resource Planning Software--Ongoing Maintenance Cost Benefit Analysis (referred as “Peoplesoft Oracle” from here on) case study provides evaluation & decision scenario in field of Technology & Operations. It also touches upon business topics such as - Value proposition, IT, Operations management, Strategy.

The net present value (NPV) of an investment proposal is the present value of the proposal’s net cash flows less the proposal’s initial cash outflow. If a project’s NPV is greater than or equal to zero, the project should be accepted.

NPV = Present Value of Future Cash Flows LESS Project’s Initial Investment

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Case Description of Enterprise Resource Planning Software--Ongoing Maintenance Cost Benefit Analysis Case Study

The Oracle acquisition of PeopleSoft in 2005 seems like ancient history (at least in technology years). In fact, the PeopleSoft acquisition is not even Oracle's latest major acquisition (Siebel was acquired in September 2005). One of the primary reasons that Oracle acquired PeopleSoft was to gain access to the 10,000+ customer base of PeopleSoft (and JD Edwards), which provides more than $1 billion in annual revenue. This customer base is a gift that keeps on giving in the form of a lucrative maintenance stream. Discusses options that PeopleSoft customers and, by extension, other enterprise software owners pursue to minimize enterprise resource planning (ERP) ongoing costs of ownership. Encourages students to evaluate several criteria that can be used to lower ERP costs.

Case Authors : Mike Canniff

Topic : Technology & Operations

Related Areas : IT, Operations management, Strategy

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Calculating Net Present Value (NPV) at 6% for Enterprise Resource Planning Software--Ongoing Maintenance Cost Benefit Analysis Case Study

Years	Cash Flow	Net Cash Flow	Cumulative     Cash Flow	Discount Rate @ 6 %	Discounted Cash Flows
Year 0	(10015835)	-10015835	-	-
Year 1	3459371	-6556464	3459371	0.9434	3263558
Year 2	3977886	-2578578	7437257	0.89	3540304
Year 3	3952533	1373955	11389790	0.8396	3318623
Year 4	3251236	4625191	14641026	0.7921	2575283
TOTAL			14641026		12697768

The Net Present Value at 6% discount rate is 2681933

In isolation the NPV number doesn't mean much but put in right context then it is one of the best method to evaluate project returns. In this article we will cover -

Different methods of capital budgeting

What is NPV & Formula of NPV,
How it is calculated,
How to use NPV number for project evaluation, and
Scenario Planning given risks and management priorities.

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Capital Budgeting Approaches

Methods of Capital Budgeting

There are four types of capital budgeting techniques that are widely used in the corporate world –

1. Profitability Index
2. Internal Rate of Return
3. Payback Period
4. Net Present Value

Apart from the Payback period method which is an additive method, rest of the methods are based on Discounted Cash Flow technique. Even though cash flow can be calculated based on the nature of the project, for the simplicity of the article we are assuming that all the expected cash flows are realized at the end of the year.

Discounted Cash Flow approaches provide a more objective basis for evaluating and selecting investment projects. They take into consideration both –

1. Timing of the expected cash flows – stockholders of Peoplesoft Oracle have higher preference for cash returns over 4-5 years rather than 10-15 years given the nature of the volatility in the industry.
2. Magnitude of both incoming and outgoing cash flows – Projects can be capital intensive, time intensive, or both. Peoplesoft Oracle shareholders have preference for diversified projects investment rather than prospective high income from a single capital intensive project.

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Formula and Steps to Calculate Net Present Value (NPV) of Enterprise Resource Planning Software--Ongoing Maintenance Cost Benefit Analysis

NPV = Net Cash In Flowt1 / (1+r)t1 + Net Cash In Flowt2 / (1+r)t2 + … Net Cash In Flowtn / (1+r)tn
Less Net Cash Out Flowt0 / (1+r)t0

Where t = time period, in this case year 1, year 2 and so on.
r = discount rate or return that could be earned using other safe proposition such as fixed deposit or treasury bond rate. Net Cash In Flow – What the firm will get each year.
Net Cash Out Flow – What the firm needs to invest initially in the project.

Step 1 – Understand the nature of the project and calculate cash flow for each year.
Step 2 – Discount those cash flow based on the discount rate.
Step 3 – Add all the discounted cash flow.
Step 4 – Selection of the project

Why Technology & Operations Managers need to know Financial Tools such as Net Present Value (NPV)?

In our daily workplace we often come across people and colleagues who are just focused on their core competency and targets they have to deliver. For example marketing managers at Peoplesoft Oracle often design programs whose objective is to drive brand awareness and customer reach. But how that 30 point increase in brand awareness or 10 point increase in customer touch points will result into shareholders’ value is not specified.

To overcome such scenarios managers at Peoplesoft Oracle needs to not only know the financial aspect of project management but also needs to have tools to integrate them into part of the project development and monitoring plan.

Calculating Net Present Value (NPV) at 15%

After working through various assumptions we reached a conclusion that risk is far higher than 6%. In a reasonably stable industry with weak competition - 15% discount rate can be a good benchmark.

Years	Cash Flow	Net Cash Flow	Cumulative     Cash Flow	Discount Rate @ 15 %	Discounted Cash Flows
Year 0	(10015835)	-10015835	-	-
Year 1	3459371	-6556464	3459371	0.8696	3008149
Year 2	3977886	-2578578	7437257	0.7561	3007853
Year 3	3952533	1373955	11389790	0.6575	2598855
Year 4	3251236	4625191	14641026	0.5718	1858905
TOTAL					10473761

The Net NPV after 4 years is 457926

(10473761 - 10015835 )

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Calculating Net Present Value (NPV) at 20%

If the risk component is high in the industry then we should go for a higher hurdle rate / discount rate of 20%.

Years	Cash Flow	Net Cash Flow	Cumulative     Cash Flow	Discount Rate @ 20 %	Discounted Cash Flows
Year 0	(10015835)	-10015835	-	-
Year 1	3459371	-6556464	3459371	0.8333	2882809
Year 2	3977886	-2578578	7437257	0.6944	2762421
Year 3	3952533	1373955	11389790	0.5787	2287345
Year 4	3251236	4625191	14641026	0.4823	1567919
TOTAL					9500494

The Net NPV after 4 years is -515341

At 20% discount rate the NPV is negative (9500494 - 10015835 ) so ideally we can't select the project if macro and micro factors don't allow financial managers of Peoplesoft Oracle to discount cash flow at lower discount rates such as 15%.

Acceptance Criteria of a Project based on NPV

Simplest Approach – If the investment project of Peoplesoft Oracle has a NPV value higher than Zero then finance managers at Peoplesoft Oracle can ACCEPT the project, otherwise they can reject the project. This means that project will deliver higher returns over the period of time than any alternate investment strategy.

In theory if the required rate of return or discount rate is chosen correctly by finance managers at Peoplesoft Oracle, then the stock price of the Peoplesoft Oracle should change by same amount of the NPV. In real world we know that share price also reflects various other factors that can be related to both macro and micro environment.

In the same vein – accepting the project with zero NPV should result in stagnant share price. Finance managers use discount rates as a measure of risk components in the project execution process.

Sensitivity Analysis

Project selection is often a far more complex decision than just choosing it based on the NPV number. Finance managers at Peoplesoft Oracle should conduct a sensitivity analysis to better understand not only the inherent risk of the projects but also how those risks can be either factored in or mitigated during the project execution. Sensitivity analysis helps in –

What will be a multi year spillover effect of various taxation regulations.

What are the uncertainties surrounding the project Initial Cash Outlay (ICO’s). ICO’s often have several different components such as land, machinery, building, and other equipment.

What are the key aspects of the projects that need to be monitored, refined, and retuned for continuous delivery of projected cash flows.

Understanding of risks involved in the project.

What can impact the cash flow of the project.

Some of the assumptions while using the Discounted Cash Flow Methods –

Projects are assumed to be Mutually Exclusive – This is seldom the came in modern day giant organizations where projects are often inter-related and rejecting a project solely based on NPV can result in sunk cost from a related project.

Independent projects have independent cash flows – As explained in the marketing project – though the project may look independent but in reality it is not as the brand awareness project can be closely associated with the spending on sales promotions and product specific advertising.

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Negotiation Strategy of Enterprise Resource Planning Software--Ongoing Maintenance Cost Benefit Analysis

References & Further Readings

Mike Canniff (2018), "Enterprise Resource Planning Software--Ongoing Maintenance Cost Benefit Analysis Harvard Business Review Case Study. Published by HBR Publications.