Vanderbilt University Medical Center: Elective Surgery Schedule Net Present Value (NPV) / MBA Resources

Introduction to Net Present Value (NPV) - What is Net Present Value (NPV) ? How it impacts financial decisions regarding project management?

NPV solution for Vanderbilt University Medical Center: Elective Surgery Schedule case study

At Oak Spring University, we provide corporate level professional Net Present Value (NPV) case study solution. Vanderbilt University Medical Center: Elective Surgery Schedule case study is a Harvard Business School (HBR) case study written by Lauren E. Cipriano, Vikram Tiwari, Warren S. Sandberg, Gregory S. Zaric. The Vanderbilt University Medical Center: Elective Surgery Schedule (referred as “Surgical Vanderbilt” from here on) case study provides evaluation & decision scenario in field of Leadership & Managing People. It also touches upon business topics such as - Value proposition, Data, Operations management.

The net present value (NPV) of an investment proposal is the present value of the proposal’s net cash flows less the proposal’s initial cash outflow. If a project’s NPV is greater than or equal to zero, the project should be accepted.

NPV = Present Value of Future Cash Flows LESS Project’s Initial Investment

---

Case Description of Vanderbilt University Medical Center: Elective Surgery Schedule Case Study

The newly appointed director of Surgical Business Analytics has been charged with the task of improving predictions of surgical case volume at Vanderbilt University Medical Center in Nashville, Tennessee. He is provided with 48 weeks of elective surgery schedule data that give the number of surgeries booked on specific dates prior to the surgery day and the actual number performed. Variation in daily operating room volumes is a major problem because of the mismatch in timing between when the staff schedules are made and when the final demand is known (usually the day before). This uncertainty creates staffing challenges for all support and ancillary services, including nurses, orderlies, anesthesiologists, the recovery room, pathology, radiology and the sterile cart centre. Can he develop a method to improve surgical case volume prediction that is actionable in a managerially useful time frame? How can he engage and approach stakeholders who may often consider "analytics," "data analysis" and "computations" as a black hole?

Case Authors : Lauren E. Cipriano, Vikram Tiwari, Warren S. Sandberg, Gregory S. Zaric

Topic : Leadership & Managing People

Related Areas : Data, Operations management

---

Calculating Net Present Value (NPV) at 6% for Vanderbilt University Medical Center: Elective Surgery Schedule Case Study

Years	Cash Flow	Net Cash Flow	Cumulative     Cash Flow	Discount Rate @ 6 %	Discounted Cash Flows
Year 0	(10025503)	-10025503	-	-
Year 1	3463489	-6562014	3463489	0.9434	3267442
Year 2	3966385	-2595629	7429874	0.89	3530069
Year 3	3970795	1375166	11400669	0.8396	3333956
Year 4	3223213	4598379	14623882	0.7921	2553087
TOTAL			14623882		12684554

The Net Present Value at 6% discount rate is 2659051

In isolation the NPV number doesn't mean much but put in right context then it is one of the best method to evaluate project returns. In this article we will cover -

Different methods of capital budgeting

What is NPV & Formula of NPV,
How it is calculated,
How to use NPV number for project evaluation, and
Scenario Planning given risks and management priorities.

---

Capital Budgeting Approaches

Methods of Capital Budgeting

There are four types of capital budgeting techniques that are widely used in the corporate world –

1. Internal Rate of Return
2. Net Present Value
3. Payback Period
4. Profitability Index

Apart from the Payback period method which is an additive method, rest of the methods are based on Discounted Cash Flow technique. Even though cash flow can be calculated based on the nature of the project, for the simplicity of the article we are assuming that all the expected cash flows are realized at the end of the year.

Discounted Cash Flow approaches provide a more objective basis for evaluating and selecting investment projects. They take into consideration both –

1. Timing of the expected cash flows – stockholders of Surgical Vanderbilt have higher preference for cash returns over 4-5 years rather than 10-15 years given the nature of the volatility in the industry.
2. Magnitude of both incoming and outgoing cash flows – Projects can be capital intensive, time intensive, or both. Surgical Vanderbilt shareholders have preference for diversified projects investment rather than prospective high income from a single capital intensive project.

---

Formula and Steps to Calculate Net Present Value (NPV) of Vanderbilt University Medical Center: Elective Surgery Schedule

NPV = Net Cash In Flowt1 / (1+r)t1 + Net Cash In Flowt2 / (1+r)t2 + … Net Cash In Flowtn / (1+r)tn
Less Net Cash Out Flowt0 / (1+r)t0

Where t = time period, in this case year 1, year 2 and so on.
r = discount rate or return that could be earned using other safe proposition such as fixed deposit or treasury bond rate. Net Cash In Flow – What the firm will get each year.
Net Cash Out Flow – What the firm needs to invest initially in the project.

Step 1 – Understand the nature of the project and calculate cash flow for each year.
Step 2 – Discount those cash flow based on the discount rate.
Step 3 – Add all the discounted cash flow.
Step 4 – Selection of the project

Why Leadership & Managing People Managers need to know Financial Tools such as Net Present Value (NPV)?

In our daily workplace we often come across people and colleagues who are just focused on their core competency and targets they have to deliver. For example marketing managers at Surgical Vanderbilt often design programs whose objective is to drive brand awareness and customer reach. But how that 30 point increase in brand awareness or 10 point increase in customer touch points will result into shareholders’ value is not specified.

To overcome such scenarios managers at Surgical Vanderbilt needs to not only know the financial aspect of project management but also needs to have tools to integrate them into part of the project development and monitoring plan.

Calculating Net Present Value (NPV) at 15%

After working through various assumptions we reached a conclusion that risk is far higher than 6%. In a reasonably stable industry with weak competition - 15% discount rate can be a good benchmark.

Years	Cash Flow	Net Cash Flow	Cumulative     Cash Flow	Discount Rate @ 15 %	Discounted Cash Flows
Year 0	(10025503)	-10025503	-	-
Year 1	3463489	-6562014	3463489	0.8696	3011730
Year 2	3966385	-2595629	7429874	0.7561	2999157
Year 3	3970795	1375166	11400669	0.6575	2610862
Year 4	3223213	4598379	14623882	0.5718	1842882
TOTAL					10464631

The Net NPV after 4 years is 439128

(10464631 - 10025503 )

---

Calculating Net Present Value (NPV) at 20%

If the risk component is high in the industry then we should go for a higher hurdle rate / discount rate of 20%.

Years	Cash Flow	Net Cash Flow	Cumulative     Cash Flow	Discount Rate @ 20 %	Discounted Cash Flows
Year 0	(10025503)	-10025503	-	-
Year 1	3463489	-6562014	3463489	0.8333	2886241
Year 2	3966385	-2595629	7429874	0.6944	2754434
Year 3	3970795	1375166	11400669	0.5787	2297914
Year 4	3223213	4598379	14623882	0.4823	1554404
TOTAL					9492993

The Net NPV after 4 years is -532510

At 20% discount rate the NPV is negative (9492993 - 10025503 ) so ideally we can't select the project if macro and micro factors don't allow financial managers of Surgical Vanderbilt to discount cash flow at lower discount rates such as 15%.

Acceptance Criteria of a Project based on NPV

Simplest Approach – If the investment project of Surgical Vanderbilt has a NPV value higher than Zero then finance managers at Surgical Vanderbilt can ACCEPT the project, otherwise they can reject the project. This means that project will deliver higher returns over the period of time than any alternate investment strategy.

In theory if the required rate of return or discount rate is chosen correctly by finance managers at Surgical Vanderbilt, then the stock price of the Surgical Vanderbilt should change by same amount of the NPV. In real world we know that share price also reflects various other factors that can be related to both macro and micro environment.

In the same vein – accepting the project with zero NPV should result in stagnant share price. Finance managers use discount rates as a measure of risk components in the project execution process.

Sensitivity Analysis

Project selection is often a far more complex decision than just choosing it based on the NPV number. Finance managers at Surgical Vanderbilt should conduct a sensitivity analysis to better understand not only the inherent risk of the projects but also how those risks can be either factored in or mitigated during the project execution. Sensitivity analysis helps in –

What are the key aspects of the projects that need to be monitored, refined, and retuned for continuous delivery of projected cash flows.

What will be a multi year spillover effect of various taxation regulations.

Understanding of risks involved in the project.

What can impact the cash flow of the project.

What are the uncertainties surrounding the project Initial Cash Outlay (ICO’s). ICO’s often have several different components such as land, machinery, building, and other equipment.

Some of the assumptions while using the Discounted Cash Flow Methods –

Projects are assumed to be Mutually Exclusive – This is seldom the came in modern day giant organizations where projects are often inter-related and rejecting a project solely based on NPV can result in sunk cost from a related project.

Independent projects have independent cash flows – As explained in the marketing project – though the project may look independent but in reality it is not as the brand awareness project can be closely associated with the spending on sales promotions and product specific advertising.

---

Negotiation Strategy of Vanderbilt University Medical Center: Elective Surgery Schedule

References & Further Readings

Lauren E. Cipriano, Vikram Tiwari, Warren S. Sandberg, Gregory S. Zaric (2018), "Vanderbilt University Medical Center: Elective Surgery Schedule Harvard Business Review Case Study. Published by HBR Publications.